Sponsors and Exhibitors

Contact Information

If you are interested in sponsoring or exhibiting at the conference please contact Conference Design.

Anna Boyes: anna@cdesign.com.au

Downloads

	Sponsorship Prospectus
	Exhibition Floor Plan
	Exhibitor Registration Form (1 per company)
	Satchel Insert Label
	Booth Equipment Label IMPORTANT: Confirm with your courier before you arrive at the venue that your consignment has been delivered and note the time, date and who signed for the delivery.
	SceneChange Exhibition Furniture Brochure

Correspondence with Sponsors & Exhibitors

When booking a sponsorship package or exhibition booth please appoint and advise a single point of contact. All information including sponsorship, exhibition, registration, function and accommodation bookings will be recorded under the one name. All confirmations and notices will be sent to this person.

Bump In

Custom displays/booths can be set-up from 1000 Monday 30 August. Supplied booth structures will be ready from 1400 Monday 30 August.

Bump Out

Bump out will begin at 1400 on Thursday 2 September.

Booth Construction

Display Works will be supplying the exhibition booth structures. Please contact Display Works for custom display stands or alterations to the standard booth structure.

Display Works Australia

Contact: Lyn Thomas
E: displayw@bigpond.net.au
P: 03 6234 9684
F: 03 6234 9448

Booth Construction

Space: 3m wide x 2m deep
Walls: 2.5m high finished in laminate with exposed aluminium frame
Fascia: Aluminium fascia 30cm high with white fascia sign insert.
Fascia Sign: 1 x sign per stand. Computer cut white lettering on a Blue panel.
Lights: 2 x 120w spot lights per 9m2
Power: 1 x single power point is included in each stand.
Floor Covering: The venue is carpeted.

Exhibition Delivery Information

Please ensure all display builders, sub-contractors and suppliers are given this information.

IMPORTANT: Confirm with your courier before you arrive at the venue that your consignment has been delivered and note the time, date and who signed for the delivery.

Standard Deliveries (smaller than 1.2m square)

If you are using a standard booth shell scheme supplied by Display Works and your deliveries are less 1.2m squared you may send your display material directly to the Hotel Grand Chancellor. Use the delivery label above. Deliveries will only be accepted from Thursday 26 August 2010.

Custom Display Stands and Large Deliveries (larger than 1.2m square)

If your deliveries are larger than 1.2m squared they have to be fork lifted into the exhibition area. The maximum width of deliveries is 2.5m. Toll Tasmania can arrange transport, lifting into the exhibition area and storage of packing cases (see below).

If you use another courier, they must make arrangements for the goods to be lifted into the exhibition area. Your courier can contact Lyn Thomas (P. 03 6234 9684) to coordinate the use of a high lift forklift. A forklift will only be available onsite at certain times and must be booked before delivery.

Storage during the Conference

There will be limited storage space available during the conference. All large packing containers, pallets and boxes (e.g. for custom stands) must be stored off-site during the conference. Your courier will need to collect boxes, pallets etc. once your exhibition has been set-up and return them for pack down.

Toll Tasmania

Toll Tasmania can arrange transport, storage and lifting into the exhibition area. Toll will store your crates and boxes during the conference. If you are based in Melbourne, Adelaide or Sydney please contact your local office; otherwise please call Toll's Hobart office.

AV and Furniture Hire

Furniture, audio visual, internet requirements will be provided by Scene Change

Gareth Percey
Scene Change
E: gpercey@scenechange.com.au
P: 03 6229 5822

Allocation of Booths

The Committee will allocate site positions after taking into account each organisation’s sponsorship, the date of confirmation of participation, preferences, proximity to competitors and any other relevant matters.

Registration for Company Representatives

All people attending the conference must register before the conference. A conference name badge will be required to access the exhibition area. See the 'Downloads' section on this page for the exhibitor registration form

Exhibition Floor Plan

The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the relevant positions of booths. See 'Downloads' on this page for the current floor plan.

Allocation of Booths

Satchel Inserts (Sponsors Only)

The correct delivery labels must be used to send ALL satchel inserts to the hotel. Deliveries without the correct labels will not be accepted. You will also need to email confirmation of the courier, dispatch date and consignment number so we can provide the hotel with a full delivery list BEFORE the conference.

Advertisements for the Registration Brochure

Advertisements for the Program Book

Logos (Sponsors Only)

Email an EPS file or a print quality logo in JPG, GIF or TIF format. Sponsors' logos will be displayed on the conference web site, registration brochure, program & abstract book and in the conference proceedings.

Signage

Signage should be free standing, pop-up banners to allow for easy placement (the venue has restrictions on fixed banners). The correct delivery labels must be used to send ALL signage to the venue.

Payment Schedule

A payment of 50% of the total sponsorship package and/or exhibition fee must accompany your completed booking form. The balance of all sponsorship and exhibition fees are to be paid six months prior to the Conference.

Sponsorship and/or Exhibition Cancellation Policy

A cancellation fee of 30% will be applicable to any sponsorship package or exhibition booking cancelled up to six months prior to the Conference. No refunds will be given after this date.

Conference Cancellation or Postponement

The members of the Committee and Conference Design Pty Ltd do not accept any liability for losses incurred in the event of the conference being cancelled or postponed due to an unforeseen event or any other event that renders performance of this conference inadvisable, illegal, impracticable or impossible. An unforeseen event shall include, but shall not be limited to: an Act of God; infectious disease outbreak, industrial disruptions, service provider failures, governmental restrictions and/or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension, and/or restriction on transportation; or any other emergency.

In the event the conference is cancelled no refunds will be issued. All available funds, after cancellation expenses, will be credited towards a future conference held by the hosting organisation.

For assistance please contact Conference Design Pty Ltd | E: info@cdesign.com.au | P: 03 6231 2999 | F: 03 6231 1522
Copyright © 2009 Conference Design Pty Ltd