Sponsors and Exhibitors

Contact Information

If you are interested in sponsoring or exhibiting at the conference please contact Karina Crawford: karina@cdesign.com.au.

Downloads

	Sponsorship Prospectus
	Exhibitor Registration Form (1 per company) All people attending the conference must be registered.
	Exhibitor Registration Form (1 per company) All people attending the conference must be registered.
	Satchel Insert Label
	Booth Equipment Label IMPORTANT: Confirm with your courier before you arrive at the venue that your consignment has been delivered and note the time, date and who signed for the delivery.

Correspondence with Sponsors & Exhibitors

When booking a sponsorship package or exhibition booth please appoint and advise a single point of contact. All information including sponsorship, exhibition, registration, function and accommodation bookings will be recorded under the one name. All confirmations and notices will be sent to this person.

Bump In

Displays can be set-up from 1400 Sunday 25 July. Displays are to be set-up by 1700 for the welcome reception.

Bump Out

Bump out will start at 1530 on Tuesday 27 July.

Exhibitor Displays

Each display includes a 3m wide x 2m deep floor space, two trestle tables, two chairs and two poster boards (each poster board measures 2.4m high x 1m wide). The poster boards are suitable for Velcro hooks.

Display Works

Display Works can supply you with a full exhibition booth structure (side walls, back wall and header board along the front). This is an additional cost payable to Display Works. Please contact Display Works for a booth or a custom display stand.

Contact: Lyn Thomas
E: displayw@bigpond.net.au
P: 03 6234 9684
F: 03 6234 9448

Exhibition Delivery Information

Please ensure all display builders, sub-contractors and suppliers are given this information.

IMPORTANT: Confirm with your courier before you arrive at the venue that your consignment has been delivered and note the time, date and who signed for the delivery.

AV and Furniture Hire

Furniture hire, audio visual equipment and internet access can be arranged by Scene Change

Gareth Percey
Scene Change
E: gpercey@scenechange.com.au
P: 03 6229 5822

Allocation of Display Spaces

The Committee will allocate site positions after taking into account each organisation’s sponsorship, the date of confirmation of participation, preferences, proximity to competitors and any other relevant matters.

Registration for Company Representatives

All people attending the conference must register before the conference. A conference name badge will be required to access the exhibition area. See the 'Downloads' section on this page for the exhibitor registration form

Exhibition Floor Plan

The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the relevant positions of booths. See 'Downloads' on this page for the current floor plan.

Allocation of Exhibtion Spaces

Satchel Inserts (Sponsors Only)

The correct delivery labels must be used to send ALL satchel inserts to the hotel. Deliveries without the correct labels will not be accepted. You will also need to email confirmation of the courier, dispatch date and consignment number so we can provide the hotel with a full delivery list BEFORE the conference.

Advertisements for the Program Book

Logos (Sponsors Only)

Email an EPS file or a print quality logo in JPG, GIF or TIF format. Sponsors' logos will be displayed on the conference web site, registration brochure, program & abstract book and in the conference proceedings.

Signage

Signage should be free standing, pop-up banners to allow for easy placement (the venue has restrictions on fixed banners). The correct delivery labels must be used to send ALL signage to the venue.

Payment Schedule

A payment of 50% of the total sponsorship package and/or exhibition fee must accompany your completed booking form. The balance of all sponsorship and exhibition fees are to be paid six months prior to the Conference.

Sponsorship and/or Exhibition Cancellation Policy

A cancellation fee of 30% will be applicable to any sponsorship package or exhibition booking cancelled up to six months prior to the Conference. No refunds will be given after this date.

Conference Cancellation or Postponement

The members of the Committee and Conference Design Pty Ltd do not accept any liability for losses incurred in the event of the conference being cancelled or postponed due to an unforeseen event or any other event that renders performance of this conference inadvisable, illegal, impracticable or impossible. An unforeseen event shall include, but shall not be limited to: an Act of God; infectious disease outbreak, industrial disruptions, service provider failures, governmental restrictions and/or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension, and/or restriction on transportation; or any other emergency.

In the event the conference is cancelled no refunds will be issued. All available funds, after cancellation expenses, will be credited towards a future conference held by the hosting organisation.