Sponsors and Exhibitors

Contact Information

If you are interested in sponsoring or exhibiting at the conference please contact Conference Design.

Karina Crawford: karina@cdesign.com.au

Downloads

	Darwin Convention Centre - Exhibitor Services Manual - Click here
	Exhibition Floor Plan - Click here
	Sponsorship Prospectus - Click here
	Exhibitor Registration Form (1 per company) Click here. All people attending the conference must be registered.
	Exhibitor Registration Form (1 per company) Click here. All people attending the conference must be registered.
	Satchel Insert Label
	Booth Equipment Label IMPORTANT: Confirm with your courier before you arrive at the venue that your consignment has been delivered and note the time, date and who signed for the delivery.

Bump In

Booths can be set-up from 1200 Tuesday 5 October 2010. Displays must be set-up by 1700. Custom display builders can access the venue from 0800.

Bump Out

Bump out can commence after afternoon tea on Friday 8 October 2010. Refer to the provisional program.

Booth Construction

Area: 3m wide x 2m deep
Height: 2.5m high
Walls: white laminate with exposed aluminium frame. You need blu-tak or double-sided velcro for posters.
Fascia: Aluminium framed, 30cm high fascia.
Fascia Sign: 1 x sign per stand. Computer cut white lettering on a black panel. 30 letters max,, lettering is 90mm high.
Lights: 2 x spot lights
Power: 1 x single power point, 4 amp
Floor Covering: The venue is carpeted

AV Hire

Shaun Blewitt
Darwin Convention Centre
p: 08 8923 9000
e: sblewitt@darwinconvention.com.au

Exhibition Booths and Furniture Hire

Total Event Services
p: 08 8980 8222 (Donna)
m: 0401 695 066
e: donnat@tes.com.au

To view furniture catalogue click here

Allocation of Booths

The Committee will allocate site positions taking into account each organisation’s sponsorship, the date of confirmation of participation, preferences, proximity to competitors and any other relevant matters.

Exhibition Delivery Information

Please ensure all display builders, sub-contractors and suppliers are given this information.

IMPORTANT: Confirm with your courier before you arrive at the venue that your consignment has been delivered and note the time, date and who signed for the delivery.

Sponsorship and/or Exhibition Cancellation Policy

A cancellation fee of 30% will be applicable to any sponsorship package or exhibition booking cancelled up to six months prior to the Conference. No refunds will be given after this date.

Conference Cancellation or Postponement

The members of the Committee and Conference Design Pty Ltd do not accept any liability for losses incurred in the event of the conference being cancelled or postponed due to an unforeseen event or any other event that renders performance of this conference inadvisable, illegal, impracticable or impossible. An unforeseen event shall include, but shall not be limited to: an Act of God; infectious disease outbreak, industrial disruptions, service provider failures, governmental restrictions and/or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension, and/or restriction on transportation; or any other emergency.

In the event the conference is cancelled no refunds will be issued. All available funds, after cancellation expenses, will be credited towards a future conference held by the hosting organisation.

Registration for Company Representatives

All people attending the conference must register before the conference. A conference name badge will be required to access the exhibition area. See the 'Downloads' section on this page for the exhibitor registration form

Exhibition Floor Plan

The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the relevant positions of booths. See 'Downloads' on this page for the current floor plan.

Correspondence with Sponsors & Exhibitors

When booking a sponsorship package or exhibition booth please appoint and advise a single point of contact. All information including sponsorship, exhibition, registration, function and accommodation bookings will be recorded under the one name. All confirmations and notices will be sent to this person.

Allocation of Booths

Sponsors Logos

Email an EPS file or a print quality logo in JPG, GIF or TIF format. Sponsors logos will be displayed on the conference web site, registration brochure, program & abstract book and in the conference proceedings

Satchel Inserts

The correct delivery labels must be used to send ALL satchel inserts to the hotel. Deliveries without the correct labels will not be accepted. You will also need to email confirmation of the courier, dispatch date and consignment number so we can provide the hotel with a full delivery list BEFORE the conference.

Advertisements for the Registration Brochure (PDF)

Advertisements for the Program Book (Printed)

Signage

Signage should be free standing, pop-up banners to allow for easy placement (the venue has restrictions on fixed banners). The correct delivery labels must be used to send ALL signage to the venue.

Payment Schedule

A payment of 50% of the total sponsorship package and/or exhibition fee must accompany your completed booking form. The balance of all sponsorship and exhibition fees are to be paid six months prior to the Conference.