Sponsors and Exhibitors

Contact Information

If you are interested in sponsoring or exhibiting at the conference please contact Conference Design.

Anna Boyes: anna@cdesign.com.au

Downloads

	Sponsorship Prospectus
	Exhibition Floor Plan
	Exhibitor Information Packet All exhibitors must fill out survey and return.
	Exhibitor Registration Form (1 per company) All people attending the conference must be registered.
	Satchel Insert Label
	Booth Equipment Label IMPORTANT: Confirm with your courier before you arrive at the venue that your consignment has been delivered and note the time, date and who signed for the delivery.

Community Exhibitors

Correspondence with Sponsors & Exhibitors

When booking a sponsorship package or exhibition booth please appoint and advise a single point of contact. All information including sponsorship, exhibition, registration, function and accommodation bookings will be recorded under the one name. All confirmations and notices will be sent to this person.

Bump In

Exhibitions can set-up from 1200 Wednesday 17 November.

Bump Out

Bump out will start at 1600 on Friday 19 November.

Booth Construction

Wrest Point will be supplying the exhibition booth structures. Please contact Wrest Point for custom display stands or alterations to the standard booth structure.

Booth Construction

Space: 3m wide x 2.5m deep
Walls: 2.4m high. The panels are covered in grey front runner material and facilitate Velcro fixings.
Fascia: Aluminium fascia 30cm high with white fascia sign insert.
Fascia Sign: 1 x sign per stand. Computer cut white lettering.
Lights: 2 x spotlights clipped to Fascia Board
Power: 1 x power board with 4 outlets is included in each stand.
Floor Covering: The venue is carpeted.
Furniture: Each display includes two chairs and a frocked table (size range 1.2m - 2.4m).

Sponsorship and/or Exhibition Cancellation Policy

A cancellation fee of 30% will be applicable to any sponsorship package or exhibition booking cancelled up to six months prior to the Conference. No refunds will be given after this date.

Conference Cancellation or Postponement

The members of the Committee and Conference Design Pty Ltd do not accept any liability for losses incurred in the event of the conference being cancelled or postponed due to an unforeseen event or any other event that renders performance of this conference inadvisable, illegal, impracticable or impossible. An unforeseen event shall include, but shall not be limited to: an Act of God; infectious disease outbreak, industrial disruptions, service provider failures, governmental restrictions and/or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension, and/or restriction on transportation; or any other emergency.

In the event the conference is cancelled no refunds will be issued. All available funds, after cancellation expenses, will be credited towards a future conference held by the hosting organisation.

Allocation of Booths

Allocation of Booths

The Committee will allocate site positions after taking into account each organisation’s sponsorship, the date of confirmation of participation, preferences, proximity to competitors and any other relevant matters.

Registration for Company Representatives

All people attending the conference must register before the conference. A conference name badge will be required to access the exhibition area. See the 'Downloads' section on this page for the exhibitor registration form

Exhibition Floor Plan

The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the relevant positions of booths. See 'Downloads' on this page for the current floor plan.

Satchel Inserts (Sponsors Only)

The correct delivery labels must be used to send ALL satchel inserts to the hotel. Deliveries without the correct labels will not be accepted. You will also need to email confirmation of the courier, dispatch date and consignment number so we can provide the hotel with a full delivery list BEFORE the conference.

Advertisements for the Registration Brochure (PDF)

Advertisements for the Program Book

Logos (Sponsors Only)

Email an EPS file or a print quality logo in JPG, GIF or TIF format. Sponsors' logos will be displayed on the conference web site, registration brochure, program & abstract book and in the conference proceedings.

Signage

Signage should be free standing, pop-up banners to allow for easy placement (the venue has restrictions on fixed banners). The correct delivery labels must be used to send ALL signage to the venue.

Payment Schedule

A payment of 50% of the total sponsorship package and/or exhibition fee must accompany your completed booking form. The balance of all sponsorship and exhibition fees are to be paid six months prior to the Conference.

For assistance please contact Conference Design Pty Ltd | E: info@cdesign.com.au | P: 03 6231 2999 | F: 03 6231 1522
Copyright © 2009 Conference Design Pty Ltd