Sponsors and Exhibitors

Contact Information

If you are interested in sponsoring or exhibiting at the conference please contact Conference Design.

Ben Thiessen: ben@cdesign.com.au

Correspondence with Sponsors & Exhibitors

When booking a sponsorship package or exhibition booth please appoint and advise a single point of contact. All information including sponsorship, exhibition, registration, function and accommodation bookings will be recorded under the one name. All confirmations and notices will be sent to this person

Allocation of Booths

Bump In

Booth structures will be ready from 1100 Wednesday 13 October. Displays are to be set-up to be completed by 1800.

Bump Out

Bump out will start at 1400 on Saturday 16 October.

Booth Construction / AV and Furniture Hire

The booth builder will be advised shortly.

Booth Construction

Space: 3m wide x 2m deep
Walls: 2.5m high finished in white laminate with exposed aluminium frame
Fascia: Aluminium fascia 30cm high with white fascia sign insert.
Fascia Sign: 1 x sign per stand. Computer cut white lettering on a Blue panel.
Lights: 2 x 120w spot lights per 9m2
Power: 1 x single power point
Floor Covering: The venue is carpeted

Exhibition Delivery Information

Use the delivery label above. Confirm with your courier before you arrive at the venue that your consignment has been delivered and note the time, date and who signed for the delivery.

Allocation of Booths

The Committee will allocate site positions after taking into account each organisation’s sponsorship, the date of confirmation of participation, preferences, proximity to competitors and any other relevant matters.

Registration for Company Representatives

All people attending the conference must register before the conference. A conference name badge will be required to access the exhibition area. See the 'Downloads' section on this page for the exhibitor registration form

Exhibition Floor Plan

The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the relevant positions of booths. See 'Downloads' on this page for the current floor plan.

Downloads

	Sponsorship Prospectus Click Here
	Exhibition Floor Plan Click Here
	Venue Exhibition Manual Click Here
	Exhibitor Registration Form (1 per company) Click Here. All people attending the conference must be registered.
	Exhibitor Registration Form (1 per company) Click Here. All people attending the conference must be registered.
	Satchel Insert Label Click Here
	Booth Equipment Label Click Here IMPORTANT: Confirm with your courier before you arrive at the venue that your consignment has been delivered and note the time, date and who signed for the delivery.

Satchel Inserts (Sponsors or Purchased Only)

The correct delivery labels must be used to send ALL satchel inserts to the hotel. Deliveries without the correct labels will not be accepted. You will also need to email confirmation of the courier, dispatch date and consignment number so we can provide the hotel with a full delivery list BEFORE the conference.

Advertisements for the Registration Brochure (PDF)

Advertisements for the Program Book

Logos (Sponsors Only)

Email an EPS file or a print quality logo in JPG, GIF or TIF format. Sponsors' logos will be displayed on the conference web site, registration brochure, program & abstract book and in the conference proceedings.

Signage

Signage should be free standing, pop-up banners to allow for easy placement (the venue has restrictions on fixed banners). The correct delivery labels must be used to send ALL signage to the venue.

Payment Schedule

A payment of 50% of the total sponsorship package and/or exhibition fee must accompany your completed booking form. The balance of all sponsorship and exhibition fees are to be paid six months prior to the Conference.

Sponsorship and/or Exhibition Cancellation Policy

A cancellation fee of 30% will be applicable to any sponsorship package or exhibition booking cancelled up to six months prior to the Conference. No refunds will be given after this date.

Conference Cancellation or Postponement

The members of the Committee and Conference Design Pty Ltd do not accept any liability for losses incurred in the event of the conference being cancelled or postponed due to an unforeseen event or any other event that renders performance of this conference inadvisable, illegal, impracticable or impossible. An unforeseen event shall include, but shall not be limited to: an Act of God; infectious disease outbreak, industrial disruptions, service provider failures, governmental restrictions and/or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension, and/or restriction on transportation; or any other emergency.

In the event the conference is cancelled no refunds will be issued. All available funds, after cancellation expenses, will be credited towards a future conference held by the hosting organisation.