Sponsors & Exhibitors

You are invited to participate in the National Family Day Care Association Conference as a sponsor and/or exhibitor. This conference is expected to attract over 800 family day care providers and coordinators from across Australia and Internationally. Delegates will include early childhood professionals, academics, trainers, government representatives, advocates and researchers.

Family day care is a unique, home-based childcare service providing quality care for children in the homes of carers, supported by a local specialist coordination and resource team. Family day care provides learning and development in a safe, secure and stimulating home environment for babies and children up to 12 years of age. Through the national conference we aim to promote learning and an ongoing exchange of ideas amongst those involved in the delivery and coordination of childcare services in a diverse range of settings. The program will cover hands-on aspects of childcare as well as current research and forward thinking approaches to early learning.

The conference offers a great opportunity to promote your services and products to our members and others in the field on Family Day Care.

 

Exhibition Sites Allocation

Site	Company/Association	Site	Company/Association
1	GLOBAL KIDS OZ - MULTICULTURAL	21	"My Time, Our Place" Framework for School Age Care
2		22	The Book Garden
3	HARMONY SOFTWARE	23	Family Day Care Association QLD
4	TCG INFORMATION SYSTEMS - DUCAT	24	Family Day Care Training Australia
5	In Safe Hands Educators In Safety	25	FDCAQ Approved Provider
6	CHILDCARE ACCOUNTING AND FINANCE	26	Coastal Family Day Care
7	One World for Children	27
8	One World for Children - Internet Café	28
9	ChildCarers	29
10		30
11		31
12	Aunty Fays Crazy Craft	32
13	Anthony Q. Richardson	33	Community Connections Solutions
14	ANNIES ATTIC	34	ELITE CHILDCARE SOLUTIONS
15		35	ELITE CHILDCARE SOLUTIONS
16	Synthetic Grass & Rubber Surfaces	36	HUBWORKS!
17	NSW Family Day Care Association	37
18	IFDICO and FDCEAQ	38	Australian Family
19		39	Educational Experience
20	EARLY YEARS LEARNING MANAGEMENT	40	Educational Experience

 

Click here to download the Exhibition Floorplan (PDF)

 

Downloads

	Sponsorship & Exhibition Prospectus		BCEC Exhibitor Information All Exhibitors should read this document
	Sponsorship & Exhibition Booking Form		BCEC Exhibitor Services Order Form Rigging, telephone, fax, eftpos, internet etc.
	Exhibition Floor Plan		BCEC Exhibitor Freight Delivery Label No deliveries accepted prior to Monday 16th July 2012
	BCEC Location & Accommodation Map		BCEC Exhibitor Outgoing Freight Label All goods must be collected within 7 days
	Exhibition Catalogue (Moretons)		BCEC Deliveries Access Map Off Merivale Street
	Exhibitor Registration Form One per company		Satchel Insert Label

 

Contact Information

If you are interested in sponsoring or exhibiting at the conference please contact Conference Design. Anna Boyes: anna@cdesign.com.au

Correspondence with Sponsors & Exhibitors

When booking a sponsorship package or exhibition booth please appoint and advise a single point of contact. All information including sponsorship, exhibition, registration, function and accommodation bookings will be recorded under the one name. All confirmations and notices will be sent to this person.

Bump In

Custom displays/booths can be set-up from 0700 Wednesday 18th July 2012. Supplied booth structures will be ready from 1300 Wednesday 18th July 2012. Bump in must be complete by 1700.

Bump Out

Official bump out will begin at 1300 Saturday 21st July 2012 but exhibitors are encouraged to begin early. Exhibitors must be out by 1400 as the venue will need to turn the room around for the Gala Dinner that evening.

Booth Construction

Moreton Hire will be supplying the exhibition booth structures. Please contact Moreton Hire for custom display stands or alterations to the standard booth structure.

Exhibition Builder: Moreton Hire
Contact: Jim Grey
Phone: 07 3307 4486
Fax: 07 3307 4449
Click here to email

Booth Construction

Space: 3m wide x 2m deep
Walls: 2.4m high finished in black Velcro compatible panels.
Fascia: Matt anodised aluminium frame 38cm high with white laminate infill.
Fascia Sign: 1 x sign per stand. Computer cut vinyl lettering on white corflute infill. Maximum 26 characters.
Lights: Two 150 watt spotlights per booth mounted on light track inside fascia.
Power: One 240 colts/1000 watt/4 amp general-purpose outlet per booth.
Floor Covering: The booth will be carpeted.

Exhibition Delivery Information

Please ensure all display builders, sub-contractors and suppliers are given this information.

IMPORTANT: Confirm with your courier before you arrive at the venue that your consignment has been delivered and note the time, date and who signed for the delivery.

EXHIBITOR DELIVERY LABEL

Deliveries must arrive FROM Monday 16th July. Freight deliveries will be held in a BOH storage area once received via the Loading Dock and porters would then be transfered to the Plaza Ballroom prior to bump in on Wednesday.

Storage during the Conference

There will be limited storage space available during the conference. All large packing containers, pallets and boxes (e.g. for custom stands) must be stored off-site during the conference. Your courier will need to collect boxes, pallets etc. once your exhibition has been set-up and return them for pack down.

AV and Furniture Hire

Furniture, audio visual, internet requirements will be provided by Moreton Hire.

Allocation of Booths

The Committee will allocate site positions after taking into account each organisation’s sponsorship, the date of confirmation of participation, preferences, proximity to competitors and any other relevant matters.

Registration for Company Representatives

All people attending the conference must register before the conference. A conference name badge will be required to access the exhibition area. See the 'Downloads' section on this page for the exhibitor registration form

Exhibition Floor Plan

The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the relevant positions of booths. See 'Downloads' on this page for the current floor plan.

Sponsorship and/or Exhibition Cancellation Policy

A cancellation fee of 30% will be applicable to any sponsorship package or exhibition booking cancelled up to six months prior to the Conference. No refunds will be given after this date.

Conference Cancellation or Postponement

The members of the Committee and Conference Design Pty Ltd do not accept any liability for losses incurred in the event of the conference being cancelled or postponed due to an unforeseen event or any other event that renders performance of this conference inadvisable, illegal, impracticable or impossible. An unforeseen event shall include, but shall not be limited to: an Act of God; infectious disease outbreak, industrial disruptions, service provider failures, governmental restrictions and/or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension, and/or restriction on transportation; or any other emergency.

In the event the conference is cancelled no refunds will be issued. All available funds, after cancellation expenses, will be credited towards a future conference held by the hosting organisation.

Satchel Inserts (Sponsors Only)

Quantity:	500-700
Delivery Date:	29 June 2012
Email:	anna@cdesign.com.au
Delivery Label:	See label in Downloads

The correct delivery labels must be used to send ALL satchel inserts to the hotel. Deliveries without the correct labels will not be accepted. You will also need to email confirmation of the courier, dispatch date and consignment number so we can provide the hotel with a full delivery list BEFORE the conference.

Advertisements for the Registration Brochure

Due Date:	25 November 2011
Format:	High resolution PDF
Specs:	A4 with a 10mm white margin on all sides. No bleed.
Print:	Mono (Black) / Colour
Email:	anna@cdesign.com.au

 

Advertisements for the Program Book

Due Date:	27 April 2012
Format:	High resolution PDF
Specs:	A4 with a 10mm white margin on all sides. No bleed.
Print:	Mono (Black) / Colour
Email:	anna@cdesign.com.au

 

Logos (Sponsors Only)

Format:	EPS or a print quality JPG, GIF or TIF
Due Date:	Now
Email To:	anna@cdesign.com.au

 

Email an EPS file or a print quality logo in JPG, GIF or TIF format. Sponsors' logos will be displayed on the conference web site, registration brochure, program & abstract book and in the conference proceedings.

Signage

Signage should be free standing, pop-up banners to allow for easy placement (the venue has restrictions on fixed banners). The correct delivery labels must be used to send ALL signage to the venue.

Payment Schedule

A payment of 50% of the total sponsorship package and/or exhibition fee must accompany your completed booking form. The balance of all sponsorship and exhibition fees are to be paid six months prior to the Conference.