Sponsors and Exhibitors

Contact Information

If you are interested in sponsoring or exhibiting at the conference please contact Conference Design.

Penny Archer: penny@cdesign.com.au

Downloads

	Sponsorship Prospectus
	Exhibition Floor Plan
	Exhibitor Registration Form (1 per company)
	Satchel Insert Delivery Label
	Booth Equipment Delivery Label

Correspondence with Sponsors & Exhibitors

When booking a sponsorship package or exhibition booth please appoint and advise a single point of contact. All information including sponsorship, exhibition, registration, function and accommodation bookings will be recorded under the one name. All confirmations and notices will be sent to this person.

Bump In

Wednesday 25 April 1500 - 1700

Thursday 26 April from 0800

Bump Out

Sunday 29 April 2012 from 1500

Booth Construction

Scene Change will be supplying the exhibition booth structures. Please contact Scene Change for custom display stands or alterations to the standard booth structure.

Booth Builder
Scene Change Tasmania
P: 03 6234 2266
F: 03 6234 2655
E: hobart@scenechange.com.au
W: www.scenechange.com.au

Booth Construction

Space: 3m wide x 2m deep
Walls: 2.5m high finished in laminate with exposed aluminium frame
Fascia: Aluminium fascia 30cm high with white fascia sign insert.
Fascia Sign: 1 x sign per stand. Computer cut white lettering on a blue panel.
Lights: 2 x 120w spot lights per 9m2
Power: 1 x single power point is included in each stand.

 

We recommend the side walls are not used in order to increase exposure. 

Exhibition Delivery Information

Deliveries will be accepted on both Tuesday 24 April and Wednesday 25 April between 0830 - 1700.  Please note, bump in doesn’t commence until Wednesday afternoon from 1500.

All vehicles onsite during bump in/out must have their hazard lights on when driving and they must drive at no more than 5km/h.

Please ensure all display builders, sub-contractors and suppliers are given this information.

IMPORTANT: Confirm with your courier before you arrive at the venue that your consignment has been delivered and note the time, date and who signed for the delivery.

Storage during the Conference

There will be limited storage space available during the conference. All large packing containers, pallets and boxes (e.g. for custom stands) must be stored off-site during the conference. Your courier will need to collect boxes, pallets etc. once your exhibition has been set-up and return them for pack down.

Additional Equipment for your Booth

Furniture, audio-visual, internet access and telephone lines are available for hire. The display provider for the exhibition will contact each organisation to confirm requirements.

Allocation of Sponsorship Packages and Exhibition Sites

Sponsorship packages will be allocated on receipt of a signed booking form including 50% deposit.

The Committee will allocate site positions after taking into account each organisation’s sponsorship, the date of booking and other relevant matters. The Committee reserves the right to alter the Exhibition floor plan as required.

Registration for Company Representatives

All people attending the conference must register before the conference. A conference name badge will be required to access the exhibition area. See the 'Downloads' section on this page for the exhibitor registration form.

Exhibition Floor Plan

The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the relevant positions of booths. See 'Downloads' on this page for the current floor plan.

Signage

To be advised

General Terms and Conditions

All exhibitors will be required to display from Friday –Sunday inclusive.

Optional days – Thursday and Friday.

Payment Schedule

A payment of 50% of the total sponsorship package and/or exhibition fee must accompany your completed booking form. The balance of all sponsorship and exhibition fees are to be paid six months prior to the Conference.

Sponsorship and/or Exhibition Cancellation Policy

A cancellation fee of 30% will be applicable to any sponsorship package or exhibition booking cancelled prior to 14 November 2011. Refunds will not be available after Monday 14 November 2011.

Conference Cancellation or Postponement

The members of the Committee and Conference Design Pty Ltd do not accept any liability for losses incurred in the event of the conference being cancelled or postponed due to an unforeseen event or any other event that renders performance of this conference inadvisable, illegal, impracticable or impossible. An unforeseen event shall include, but shall not be limited to: an Act of God; infectious disease outbreak, industrial disruptions, service provider failures, governmental restrictions and/or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension, and/or restriction on transportation; or any other emergency.

In the event the conference is cancelled no refunds will be issued. All available funds, after cancellation expenses, will be credited towards a future conference held by the hosting organisation.

Allocation of Booths

Satchel Inserts

Advertisements for the Program Book

Logos

Email an EPS file or a print quality logo in JPG, GIF or TIF format. Sponsors' logos will be displayed on the conference web site, registration brochure, program & abstract book and in the conference proceedings.